Hyrbrid AV Technology
In today’s hybrid world, clear and engaging communication is more important than ever. Whether it’s a quarterly town hall or an impromptu all-hands update, AV technology helps bring people together, keep them aligned and make sure everyone feels part of the bigger picture.
We help Irish businesses build high-performing AV spaces that work for in-person and remote teams alike. It’s not just about flashy tech. It’s about creating spaces where your message lands, your people stay engaged and your meetings actually achieve something.
What We Deliver – AV Solutions That Work for You
High-Quality AV Solutions: We know the importance of a strong first impression. That’s why we deliver AV systems that do more than just work — they support real connection. Our solutions are designed to enhance communication, drive collaboration and reflect the professionalism of your brand.
AV Control Systems: No one needs extra stress before a big meeting. Our control systems are built to simplify everything — from lighting and audio to video displays and source switching. Whether it’s your internal team running the room or one of our technicians on site, setup and control is quick, smooth and reliable.
Video Conferencing:
We help you bring people together, wherever they are. Our integrated video conferencing solutions support hybrid work models and ensure every voice is heard. Whether your team is dialling in from Dublin, Donegal or further afield, we make sure it feels like one joined-up room.
Acoustic Treatment:
Great audio doesn’t just happen — it’s built into the space. We offer tailored acoustic treatment that controls echo and background noise, particularly in large or open-plan rooms where town halls are often held. The result? Clearer sound, better focus and a more comfortable experience for everyone.
Why Town Halls Need More Than a Mic and a Screen
Good AV makes a difference. It helps people focus, feel included and connect with what’s being said. A well-designed town hall space can boost morale, drive clarity on company goals and give teams across locations a shared experience.
AV solutions bridge physical distances, ensuring that whether you’re addressing ten team members or ten thousand, everyone experiences the same clarity and engagement. Remote employees can participate in real time, interact with live Q&As and view presentations without feeling like passive observers.
9 Tips for AV Tech for Town Hall Meetings
- Start With The Why: Before you jump into equipment lists and screen sizes, take a step back. What’s the space for? Who’ll be using it? Will it need to support live Q&A sessions, remote presenters or breakout discussions?
Room size, acoustics, lighting and layout all influence your choices. Planning for growth matters too. The last thing you want is a system that needs replacing in a year because your team doubled or your hybrid strategy changed. - Get The Basics Right First:
Your AV setup needs to do a few things really well. Start with sound. No echo. No drop-outs. Just clear, consistent audio across the room. That means good microphones, smart speaker placement and often, a bit of acoustic treatment to deal with noisy spaces.
Next comes the visuals. Whether it’s a big LED wall or a high-lumen projector, make sure your content is sharp and easy to see. Lighting ties it all together. Balanced, soft lighting helps both the room atmosphere and your live stream look polished.
Controls shouldn’t be an afterthought. Touchscreens with presets can make things much simpler, especially when different teams are using the space. - Hybrid Isn’t Optional Anymore: Chances are, at least some of your team won’t be in the room. That’s why your AV needs to work seamlessly with platforms like Teams, Zoom or Meet. Think about camera angles. You’ll likely need more than one to cover the stage and the audience.
Bandwidth matters too. If your stream freezes during a big announcement, people notice. Plan for stable, high-speed connectivity from the start. - Focus on Sound Quality:
It might not be glamorous, but audio is what makes or breaks a meeting. Lapel mics for presenters, ceiling mics for panel setups or handheld mics for open questions – each has its place. Wireless options cut the clutter and give people room to move.
Good speaker systems distribute sound evenly. No dead zones. No ear-splitting feedback. And with the right soundproofing, you can keep outside noise from creeping in. - Screen Choices That Work:
LED video walls offer impressive brightness and flexibility. They make a statement and are great for bigger rooms. If you’re working with a tighter budget or need flexibility, projectors for conferences are still a solid choice – especially the newer, brighter models.
Multi-screen setups can help with tricky layouts, letting everyone see no matter where they’re sitting. - Light It Like You Mean It:
For streamed meetings, lighting is key. You need clean, even front lighting and a bit of depth to avoid flat-looking presenters. Flicker-free LEDs are great. They run cool and won’t interfere with cameras.
For in-room vibes, RGB lighting can help set the tone. Whether it’s a relaxed Q&A or a high-energy launch, lighting helps shift the mood. Dimmers give you control, and a bit of backlighting behind the stage can add polish without fuss. - Don’t Forget The Behind-the-Scenes Stuff:
Kit needs somewhere to live. An equipment closet keeps things tidy, cool and secure. It also makes maintenance easier. If you’re running complex events, a separate control room gives AV teams the space to manage feeds, switch cameras and troubleshoot in real time.
A green room is another smart add-on. It gives speakers a quiet place to prep and relax before stepping up. Doesn’t need to be fancy. Just practical. - Flexibility Pays Off:
Spaces that can adapt get used more. Air walls let you divide large rooms into smaller areas. Mobile displays and zoned audio help tailor the space to each event. You don’t always need more square footage – just smarter use of what you’ve got. - Keep it Simple to Use:
The fanciest system in the world isn’t worth much if no one knows how to use it. Make it easy. Clear interfaces, labelled controls and presets for common setups help.
Train your teams too. New joiners. Event organisers. Whoever’s likely to use the space should feel confident, not confused. And make training a regular thing, not a one-off.
What’s Changing in AV Right Now
AI is starting to show up in AV in some interesting ways – like automatic camera tracking, live captions, AI tools for conferences or real-time translations. Helpful, especially if your team’s global. Wireless presenting is also on the rise. No more scrambling for adaptors. People can cast from their laptops or phones. Some systems even support multiple presenters on screen at once. Accessibility features are improving too. Closed captions, hearing loop systems and adjustable display heights are becoming the norm – not nice-to-haves.Spending Wisely for Town Hall Meetings
It’s easy to overspend on the wrong things. Prioritise audio, displays and AV connectivity first. Those are your essentials. Then think about longevity. Does the gear come with support? Can it be upgraded easily? Also, think about how the space might be used outside your team. Could it be rented out for events or used as a client space? That added value might influence how you design it.Keep Your Town Hall Running Smoothly
Once the space is live, don’t walk away. Test systems regularly – especially before big meetings. Even a quick five-minute check can catch problems before they go live. Ask for feedback too. If presenters are fumbling with mics or remote teams say the video keeps dropping, you want to know. A support contract with your AV provider can help spot issues early and keep things ticking over.
Working With The Right AV Partner
At StackedAV.ie, we don’t just install kit and walk away. We work with you to design spaces that work long term. From planning and installation to training and support, we’re here to make sure your town hall space delivers real value.
If you’re thinking about upgrading your all-hands setup or building one from scratch, let’s talk. We’ll help you turn your vision into a space that works for everyone – in the room and online.
Give us a call today on 0818 40 99 88 or contact us online to learn more about our all hands and townhall meeting services.
